CCCI - CCIC
ACCUEIL RECHERCHE PLAN DU SITE CONTACT ENGLISH

ResSources

Information. Engagement. Réseautage.

À PROPOS NOS INTÉRÊTS GROUPES DE TRAVAIL MÉDIAS RESSOURCES MEMBRES
Archives
Publications


IMPRIMER

 

Administrative & Database AssistantWorld Accord

 

The WFH is presently seeking an energetic, detail-oriented Assistant - Adjoint(e) with superior organization and interpersonal skills to provide administrative and database support to the Philanthropy department.

Type of position:   Regular, full-time
Reports to:   Director, Philanthropy
Work location:   Montreal Head office
Start date:   IMMEDIATE (August 2017 at latest)

SUMMARY

The Administrative & Database Assistant - Philanthropy Department, provides principal database support plus general administrative assistance to the Director and department staff (n=4), including: CRM data entry and report production; preparation of mailings, correspondence; proofreading documents, input to presentations; meetings and teleconference calls coordination, minutes preparation; payments processing; etc.
_______________________________________________________________________

SPECIFIC DUTIES & RESPONSIBILITIES -

in conjunction with Philanthropy Manager – Annual Giving:

  • provides principal database support:
  • processes gift entries
  • codes & researches returned mail, ascertains new contact information
  • undertakes research/clean-up projects as assigned
  • performs basic queries & exports from Raiser’s Edge (RE) database;
  • issues direct mail campaign acknowledgements prepared by manager
  • produces annual charitable receipt
  • executes mail merges for the department;

supports Global Community Program activities:

  • batch entry & processing of affiliations in RE database
  • assistance with correspondence, including weekly affiliations acknowledgements, monthly recurring affiliations notifications, renewals & rejoins notifications through BBNC
  • update of Raiser’s Edge letter templates
  • response to general queries
  • participate in the IT and PRD weekly meeting;

supports Stewardship and Volunteer recognition activities:

  • purchase cards, materials & assist with stewardship activities, including report packages, photo albums, awards photos
  • print labels, prepare envelopes, support plaques/awards production efforts
  • assists with mailings for affiliates or volunteers
  • executes mail merges for the department;

for the Department as a whole:  

  • processes department payment requisitions, expense reports
  • runs monthly/bi-weekly batches for payroll deduction & credit card payments
  • assists with monthly, annual financial reconciliations
  • handles filing/record keeping & updating (paper & data) relating to volunteers, sponsorship, membership activities
  • coordinates translation services
  • acts as department point of contact for internal inquiries
  • takes minutes at department staff meetings, and other as required
  • carries out any other task relevant to the position as required by the Director, Philanthropy

QUALIFICATIONS and REQUIREMENTS –

  • CEGEP or college diploma in office systems / communications
  • 1 - 2 years of relevant administrative support experience: mail merges, financial reconciliation, agenda & meeting organization, task management
  • Essential experience with Raiser’s Edge (preferred), or similar CRM database; high aptitude & interest in database upkeep, support
  • Superior office administration skills; computer literacy, with extensive experience with Windows MS Office (Word, Excel, Power Point; also Outlook, internet)
  • Highly attentive to details, reliable, very organized, with demonstrated ability to accomplish much work, meet deadlines (multi-tasks); effective under stress
  • Efficient in taking minutes, information tracking
  • Demonstrated skills for basic research and analysis
  • Strong interpersonal skills; positive, energetic profile
  • Ability to work well autonomously, and to service /collaborate effectively in a team environment
  • Excellent communication skills (oral and written); professional, service orientation in email correspondence and on the telephone (ex., complex inquiries)
  • Mastery of English as the primary language of work (oral & written); working knowledge of French, Spanish - an asset
  • Willingness and flexibility to undertake occasional international travel.

Salary will be commensurate with experience. Excellent group benefits available.
_______________________________________________________________________________
Please send in confidence, an English resume & cover letter IMMEDIATELY(by latest July 17, 2017) to:
The World Federation of Hemophilia / Fédération mondiale de lhémophilie http://www.wfh.org
E: recrutement.recruiting@wfh.org                F: +1 514.875.8916
Gestionnaire ressources humaines -  HR Manager

1425, boulevard René-Lévesque Ouest, bureau 1010   Montréal  Qc H3G 1T7  Canada

We thank all candidates for their interest, however only short-listed candidates will be contacted.  Une version française de l’affichage est disponible selon la demande.

Séparateur

Notice to Candidates 
Please mention that you saw the ad on the CCIC web site

TOP
 
  • FLASH
  • Emploi
  • Programme en 10 points
  • Principes d'Istanbul
  • Code d'éthique
  • Devenez membre
  • COIN DES MEMBRES
  • Publications du CCCI
  • Emploi