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Program Officer - Field Operations

Oxfam Canada

Internal/External Posting Notice
DEADLINE:  29 December 2017

Title:   Program Officer - Field Operations          
Department:   International Programs
Status:   Full-time, 2 year term, unionized
Location:   Ottawa, Ontario                                
Immediate Supervisor:   Manager, Field Operations & Contract Management
Salary:   $58,373.77 - $76,815.93
Level: 2

Please submit applications to quoting competition number POFO1117 in the subject line of email.

Oxfam Canada (OC) is an international development agency with a focus on women’s rights and gender equality, committed to building lasting solutions to global poverty and injustice by advocating for fundamental social change.  We work in relationships of solidarity and partnership to build the capacity of civil society in the Global South. As a founding member of Oxfam International, Oxfam Canada works in collaboration with other Oxfam affiliates to increase impact and influence locally, nationally and globally.


Reporting to the Manager of Field Operations (MFO), the Program Officer (PO) has a dual mandate. S/he:

  1. Monitors compliance and quality and ensures effective reporting for a designated portfolio of projects supported by Oxfam Canada across the world; and, 
  2. Supports Oxfam Canada strategic focus on gender equality and women’s rights by ensuring program quality, and capturing and sharing learning in these areas in the implementation of projects.

    Under the direction of the MFO, the PO supports staff in Country Offices and regions, and the Manager, to maintain effective operational and reporting relationships with Head Office in Ottawa, funders and other stakeholders. The PO may also engage with a range of stakeholders within Oxfam and externally to promote Oxfam programs, advance good practices and disseminate learnings.

    Successful completion of this mandate requires the PO to negotiate and maintain effective working relations with a range of stakeholders, including: staff of Country Offices, Head Office colleagues in  all departments, as well as partners and allies, funders, governments and agencies.

    : (This is not an exhaustive list of duties to be performed)

    Project Implementation Support (approximately 85% level of effort)
  • monitor the implementation of a designated portfolio of projects, providing timely and quality support to Country Office staff directly managing projects;
  • ensure timely submission of narrative and financial reports in accordance with contractual requirements;
  • ensure accurate project budgeting, and close monitoring of spending; 
  • oversee contractual agreements with international stakeholders, partners and consultants (including reporting, liaison and accountability functions);
  • advise on appropriate project management documents and tools (logic models, performance measurement frameworks, budgets);
  • support Country Office staff in the documentation and dissemination of program experiences and lessons learned, in keeping with Oxfam guidelines and standards;
  • monitor, from both field and desk, partner agreements, work plans, reports and performance for compliance with program contracts; and,
  • maintain a current understanding of development issues, in relation to gender equality and women’s rights in particular, and including Canadian government policies and programs) related to the designated project portfolio.  

    New Business Development (approximately 10% level of effort)
  • conduct background research;
  • review and provide quality control support to Country Offices for proposals developed in response to sudden emergencies or standing calls for proposals;
  • advise on results-based management documents and tools (logic models, performance measurement frameworks, work breakdown structures, budgets); and,
  • participate in the negotiation of contribution/grant agreements and facilitate project inception processes. 

Institutional Engagement and Representation (5% level of effort)

  • engage in organizational processes including team meetings, working groups and committees as assigned;
  • ensure effectiveness of cross-organizational linkages with other departments;
  • engage in select Oxfam International groups, spaces and processes;
  • engage in select public engagement activities that may include preparation of briefs and other materials, public speaking and media work representing Oxfam; and
  • ensure effective linkages and communications with external stakeholders including the Canadian public (including diaspora communities and Oxfam members), as well as donors, coalitions, networks and other audiences.

    Other related duties as assigned


  • University degree in a related field;
  • Minimum three years’ experience in a humanitarian organization, including one year of international experience;
  • Demonstrated experience in women’s rights and gender equality programming, and the capacity building of civil society and women’s rights organizations;
  • Understanding of the policies, practices and requirements of a range of institutional funders, especially Global Affairs Canada;    
  • Strong organizational and administrative skills, including demonstrated experience managing accountability/implementation processes (contract compliance including financial and narrative reporting); 
  • Strong interpersonal and team skills;
  • Excellent written and spoken English, including strong analytical and report-writing abilities;
  • Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders;
  • Strong computer skills in word processing, spreadsheet, electronic mail and data base systems, use of social networking; 
  • Demonstrated capacity to work effectively in a wide range of cultural and political settings; and
  • Ability to undertake international travel, sometimes in difficult circumstances.


B. ADDITIONAL QUALIFICATIONS: The following qualifications are considered significant assets: 

  • University degree (or masters-level education) with a focus in gender or women’s studies;
  • Professional training in gender and / or project management;
  • Experience in sexual and reproductive health rights and/or violence against women and girls programming;
  • Experience in innovative approaches to monitoring and evaluation of development projects;
  • Experience in the documentation and dissemination of project and program learning;
  • Working knowledge of French or Spanish


** MUST be eligible to work in Canada **

This position offers a comprehensive Benefits package.

We thank all those who apply, however, only those selected for an interview will be contacted.

Oxfam Canada is committed to diversity and equity around the globe and in our workplace. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.


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