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Manager, IT/IS

Oxfam Canada

Internal/External Posting Notice
DEADLINE:  3 July 2017

Title:  Manager, IT/IS                       
Department:  Finance & Operations         
Status:  Full-time term 2 years, unionized  
Location:  Ottawa, ON                           
Immediate Supervisor:  Director, Finance & Operations


Salary:  $61,784-$80,226
Level:  Band 3

Please submit applications to employment@oxfam.ca quoting competition number MITS0517 in the subject line of email.

MUST BE ELIGIBLE TO WORK IN CANADA

Oxfam Canada (OC) is an international development agency with a focus on women’s rights and gender equality, committed to building lasting solutions to global poverty and injustice by advocating for fundamental social change.  We work in relationships of solidarity and partnership to build the capacity of civil society in the Global South. As a founding member of Oxfam International, Oxfam Canada works in collaboration with other Oxfam affiliates to increase impact and influence locally, nationally and globally.


SCOPE OF POSITION:
Reporting to the Director, Finance & Operations the Manager, IT/IS is responsible to lead, motivate, coach, mentor and performance manage the IT and IS staff to ensure departmental effectiveness and productivity.  She/he is highly self-motivated with an exceptional customer service orientation and experienced working in a team-oriented, collaborative environment.

The Manager, IT/IS, in conjunction with the IT/IS staff, will plan, develop, and manage all IT/IS services, programs, and support throughout the organization ensuring the confidentiality and integrity of information. She/he will oversee the development and implementation of the use of technology throughout the organization working closely with staff to assess user requirements, recommend practical solutions, and lead organization-wide efforts to improve the effective use of technology.


The Manager, IT/IS will keep informed and stay abreast of relevant technologies, making recommendations for the improvement and growth of the IT/IS infrastructure and systems. She/he will provide advice and support to management in the assessment and application of technology initiatives. She/he is responsible for hardware and software acquisitions, implementation, development, and maintenance as well as system documentation. In conjunction with the Director, Finance & Operations, the Manager, IT/IS is responsible for preparing the departmental budget and cost analysis, identifying policy and security risks, and developing technical standards and resources.

 

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed) She/he:

IT/IS Strategy and Systems
The Manager, IT/IS shall provide strategic recommendations based on research and analysis. This will include:

  • Prepare budget and cost analysis in consultation with Director, Finance & Operations;
  • Research, design, deploy, and optimize IT/IS systems in order to meet Oxfam business needs;
  • Assist management with the direction and facilitation of IT/IS strategic and tactical planning;
  • Conduct research and make recommendations on network products, services, protocols, and standards in support of network procurement and development efforts;
  • Create and deliver business case for technology acquisitions;
  • Liaises with vendors and service providers to ensure efficient and cost-effective acquisition of technology purchases;

Employee Support/Customer Service
The Manager IT/IS shall ensure a strong focus on customer service and positive end user experience. This will include:  

  • Work well and build relationships with a wide range of individuals throughout the organization to provide support, coaching, and direction in IT/IS systems;
  • Oversee the development and application of consistent and effective information and technology related policies, procedures, guidelines,  and standards;
  • Evaluate training requirements and oversee development and implementation of training programs to ensure users possess required knowledge of systems application, operations and capabilities;
  • Evaluate effectiveness of services provided and recommend changes to meet users’ needs;
  • Process and track user requests for service related to IT/IS; record problem areas, maintain a record of solutions and provide solution feedback to user;

Risk Management
The Manager IT/IS shall ensure robust IT/IS backup and recovery processes. This will include:

  • Assume responsibility for integrity of the IT/IS systems;
  • Ensure adherence to software licensing laws and requirements;
  • Report on risk management issues as they relate to systems, including the security of confidential information;
  • Ensure routine backup and archival of files to assist with disaster recovery;
  • Oversee the implementation and operation of the back-up management plan for all IT/IS services;
  • As required, act as back-up for the IT Administrator and Information Systems & Analytics Specialist;

Supervision:
The Manager, IT/IS shall provide supervision of the IT/IS team. This includes:

  • Lead, mentor, motivate and provide clear direction to IT/IS team;
  • Effectively delegate work objectives to employees, manage their work performance and complete performance reviews;
  • Ensure proper support, training & coaching of the team employees to maximize the achievement of their work objectives and their professional development;

REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES:

  • University Degree in Computer Sciences, Computer Sciences Engineering, or the equivalent combination of education and experience;
  • Minimum five (5) years experience in managing an IT/IS operation and at least two (2) years in a management/supervisory role;
  • Demonstrated commitment to global justice, women’s rights, gender equality and social change;
  • Excellent written and verbal communication skills in English;
  • Self-motivated, directed, flexible, and adaptable;
  • Strong negotiation skills with vendors and service providers;
  • Effective leadership skills, with a strong focus on mentoring and motivating employees;
  • Sound interpersonal, communication and organizational skills with a focus on user experience; an excellent understanding of team building, work planning, customer service and budgeting is vital;
  • Demonstrated ability to develop and manage all stages of complex IT/IS projects and deliver outcomes;
  • Ability to effectively communicate complex issues in a clear and concise manner;
  • Ability to communicate technical information in a format that enables users to understand;
  • Ability to identify issues and implement creative and strategic solutions to overcome problems;
  • Highly developed understanding of industry standards, regulations, and best practices;
  • Experience working in the not for profit sector is an asset;
  • Proven capacity to work in a self-directed manner as well as demonstrated capacity to work collaboratively in a team environment. 

This position offers a comprehensive Benefits package.

We thank all those who apply, however, only those selected for an interview will be contacted.

Oxfam Canada is committed to diversity and equity around the globe and in our workplace. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.

National Office                                                   
39 McArthur Avenue
Ottawa, Ontario, Canada K1L 8L7
613-237-5236; Fax 613-237-0524

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