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Finance And Administration Manager


Title: Finance and Administration Manager

Location: Ottawa, Ontario

Immediate Supervisor: President-CEO

Classification: Non-unionized

Start date: immediately

Salary: $65,000, annual salary and competitive benefits package


The Canadian Council for International Co-operation (CCIC) is Canada’s national coalition of civil society organizations (CSOs) working globally to achieve sustainable human development. Our members represent a broad range of CSOs working in international development and humanitarian assistance — from faith-based and secular groups to labour unions, cooperatives and professional associations. CCIC seeks to end global poverty and to promote social justice and human dignity for all. Its membership covers the country from coast to coast to coast, and CCIC and its members play a critical role in ensuring that the Canadian civil society sector works in a catalytic and strategic way to create and enhance the conditions for ambitious Canadian investments in global development cooperation.

To support this mission and vision, CCIC is recruiting a Finance and Administration Manager. The Finance and Administration Manager is responsible for managing and administering the organization’s accounts, budget, human resources, facilities, IT and other operational and logistical support. This position works closely with the President-CEO, Board of Directors, and staff, to help build, maintain and implement streamlined systems to ensure that the organization and its staff operate in an effective and efficient way. The position reports directly to the President-CEO and will be responsible for supervising the Finance/Executive Assistant and the IT support team.


1.   Accounting and Financial Management:

- Prepares, monitors and updates CCIC’s annual organizational budget and financial statements, for board approval and review;

- Prepares, monitors and updates program/project -specific budgets in collaboration with appropriate staff;

- Manages financial systems to ensure that delegated responsibilities are executed in accordance with organizational requirements;

- Reviews contracts from funders, monitors reporting requirements to ensure compliance, prepares budgets for grant submissions and financial reports for funders, monitors specific projects expenses;

- Oversees accounts receivable and payable, while being able to undertake this work in the absence of Finance/Executive assistant;

- Coordinates and leads the annual audit process, liaises with external auditors and the Board’s Finance Committee;

- Ensures information gathering and reporting in compliance with regulatory bodies, like the Canada Revenue Agency; 

- Supervises Finance/Executive assistant.

2.  Human Resources and payroll

- Creates Human Resources policies and guidelines to ensure compliance with labour laws and other applicable legislation;

- Manages, administers and monitors HR software for employee interface;

- Directly administers bi-monthly payroll within the context of the employees’ collective agreement;

- Conducts research and analysis on human resource issues to inform and support management around the negotiation of the three-year collective agreement;

 3. Coordination of Services to the Board of Directors

- Organizes the Annual General Meeting, quarterly Board Meetings and Board committee meetings, including the preparation of key documentation to inform these meetings;

- In collaboration with President-CEO, prepares reports for the Board and its committees;

- Provides direct support to the Finance and Governance committees;

- Acts as the key CCIC reference person on its by-laws and other organizational documents.

4.  Operations management:

- Manages the lease, all services and contractors for the Council to ensure the organization’s operations run smoothly and effectively;

- Ensures that IT infrastructure for CCIC meets the organization’s evolving requirements;

- Supervises the work of the IT support team.

5.  Other Organizational Tasks

- Participate in the implementation of key CCIC events;

- Perform other tasks identified as a priority by President-CEO.




· University degree in business administration, public administration, accounting, commerce or another related field

· Minimum of two years’ management experience, including financial management, accounting, human resource management, labour relations, and operations management

· Able to work in English and French

· Ability to handle and prioritize multiple tasks and work under pressure

· Capacity to work in a self-directed manner, collaborate in a team, and to seek advice as required

· Strong attention to detail

· Superior organizational skills

· Strong analytical skills, including ability to synthesize policy and regulations affecting various fields of organizational management

· Excellent communications skills

· High level of ethics and integrity


Knowledge of accounting software, preferably Quickbooks

Experience working in a virtual/paperless office

Experience working in the Canadian and Ontario NGO regulatory environment

Experience in labour relations, including interpreting and negotiating collective agreements

Accounting designation or working toward one


Interviews will be held on a rolling basis and no later than the week of April 23.

Please send resume and letter of interest to:

CCIC offers a generous benefits package. We thank all candidates for their interest; however, only short-listed candidates will be contacted.

CCIC is committed to employment equity

Notice to Candidates 
Please mention that you saw the ad on the CCIC web site

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